Privacy Policy

Last updated: January 2025

At Birch Space, we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our HR management platform.

Information We Collect

We collect information that you provide directly to us, including:

• Account information (name, email, company name)
• Employee data you enter into the platform
• Time tracking and leave management data
• Documents you upload to the platform
• Communications with our support team

How We Use Your Information

We use the information we collect to:

• Provide and maintain our HR management services
• Process and manage employee data as directed by you
• Send you important updates about the service
• Respond to your questions and provide support
• Improve our products and services
• Comply with legal obligations

Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. This includes:

• Encryption of data in transit and at rest
• Regular security audits and assessments
• Access controls and authentication measures
• Regular backups and disaster recovery procedures

Data Retention

We retain your information for as long as your account is active or as needed to provide you services. You can request deletion of your data at any time by contacting us.

Your Rights

You have the right to:

• Access your personal information
• Correct inaccurate data
• Request deletion of your data
• Export your data in a portable format
• Opt out of marketing communications

Third-Party Services

We may use third-party services to help us operate our platform. These services have access to your information only to perform specific tasks on our behalf and are obligated to protect your information.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

Contact Us

If you have any questions about this Privacy Policy, please contact us at team@birchspace.co.