Offer letter (US)

[Company name] [Company address]

[Date]

[Candidate full name] [Candidate address]

Re: Offer of employment, [Job title]

Dear [Candidate first name],

We are pleased to offer you the position of [Job title] at [Company name], reporting to [Manager name, title]. We think you will be a great addition to the team.

Position

• Start date: [Start date]
• Work location: [Office address / Remote, state of residence]
• Schedule: [Full-time / Part-time], [expected hours per week]
• Classification: [Exempt / Non-exempt] under the Fair Labor Standards Act. [If non-exempt: You will be paid for all hours worked, including overtime at 1.5 times your regular rate for hours over 40 in a workweek, and you must record your time.]

Compensation

• Pay: [$ annual salary / $ hourly rate], paid [weekly / biweekly / semi-monthly] by direct deposit, less applicable taxes and withholdings.
• [Bonus / commission / equity, if any]: [Describe plan and that it is governed by its own plan document.]

Benefits

You will be eligible for the benefits we offer employees in your classification, currently [health, dental, vision, 401(k), paid time off], subject to the terms of each plan. Plans may change from time to time.

At-will employment

Your employment with [Company name] is at will. Either you or the company may end it at any time, with or without cause or notice. Nothing in this letter or in any company policy changes this, except a written agreement signed by [title of authorized officer].

Conditions of this offer

This offer is conditional on:

1. Proof of your identity and authorization to work in the United States. You will complete Section 1 of Form I-9 no later than your first day and provide documents within three business days of your start date.
2. [Satisfactory background or reference check, if used. Give the separate written disclosure required by the Fair Credit Reporting Act and any state law before running a check.]
3. Signing our [Confidentiality and Invention Assignment Agreement].

You confirm that you are not bound by any agreement that would prevent you from doing this job.

Accepting

Please sign below and return this letter by [Date]. This letter is the entire offer and replaces any earlier discussions.

We look forward to working with you.

Sincerely,

[Name] [Title], [Company name]

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Accepted:

Signature: ____________________

Name: [Candidate full name]

Date: ____________________